7+ Free Building Maintenance Schedule Template for Building Managers

A building maintenance schedule template is a document that helps to plan the maintenance tasks for an asset. The template is usually created by the building owner or manager. It can be used to track and prioritize the timing of repairs, inspections, and replacements.

The template should include all major components of the building, such as structural elements, water supply, HVAC system, electrical system, plumbing system etc.

The templates are usually created in Excel or Word documents so they can be easily modified and kept up-to-date with any changes.

Every building needs a maintenance schedule to stay in good condition. This template provides a template example of the type of thing that should be included in a building’s maintenance schedule.

To keep the building keep running as it should, it needs regular maintenance. Just like on how you do regular check-up for your vehicle, to make it on good condition. The reason is that to make everything run smoothly and wouldn’t cause any problem in the future. That’s why you need for building maintenance schedule template to make sure everything is in order.

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Things You Should Include in the Building Maintenance Schedule Template

By doing the regular maintenance on the building, it could help in preventing accident happens in the building. That way, it would make sure that the building still could hold its function properly. Not to mention, by doing the regular maintenance could also keep all the facilities in the building run on their best condition. For that reason, here below are the things you should include in the building maintenance schedule template:

Repair and Fixture

When talking about building maintenance, the first thing that comes into the mind is to repair and fix if there’s anything broken or need a change. So, usually, the personals who get this duty to have multi jobs. The reason is they could change the light bulb in the hallway, but the next day they could install for a new tile in the lobby. That’s why most of these workers need to have basic skill in carpentering, plumbing, electrician, painter, or even mechanic in preparing to do the uncertain job.

General Maintenance

This point is the standard for having building maintenance by doing general maintenance. The purpose of doing this process is to keep the building on its best condition. That way, the building would be safe to inhabit and keep all function properly. By doing the general maintenance, it means the designated workers should do the inspection for the whole area. The decision if a certain area needs for repair and fix is under the workers’ professional judgment.

Cleaning Duties

Different from the janitor or cleaning service, this cleaning duty for the building maintenance workers related to the maintenance duty. For example, when the workers finished some repair, then they should clean the remains from their work. Also, the heavy cleaning like waxing the floor, cleaning the hard-to-reach-area, until shampooing the carpet usually become the maintenance workers’ duty. Meanwhile, the regular cleaning like moping the floor and wipe the window are the duty of janitor.

Various Other Duties

In some places, the maintenance workers might get other various duties. They might have to install for a new computer, TV, or even assemble new equipment. Then on the other occasion, they could have to put on the new draper or install something for the bulletin board.

Building Maintenance Checklist

Aside from the mentioned you have to include in the building maintenance schedule template, there are also building maintenance checklist. Although different from the maintenance schedule, but the purpose of this checklist is also to make sure to make everything in the building run smoothly. Usually, the checklist came from the developer company who built the building, and here the checklist items:

Roofing inspection for twice a year,
HVCA inspection for twice a year,
Annual plumbing inspection,
Daily inspection on the lightning,
Annual check for door and windows,
Electrical system checkup (by professional) within 3 until 5 years, and
Biannual garage lot inspection.

Building Maintenance Schedule Template

Blank Building Maintenance Schedule Template

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Looking at the importance of building maintenance, you should provide for a proper schedule. Thus, it would be the best choice to have the building maintenance schedule template. If you’re contemplating on how you have to make it, then don’t need to worry. The reason is that you can easily obtain the template from here. You could use the example here to make your maintenance schedule.